Member & Office Assistant
APPLY: submit resume to firstname.lastname@example.org (no phone calls please)
The Louisa County Chamber of Commerce is the leading business organization in Louisa County. Living out our mission of promoting, connecting, enriching and advocating for the Louisa County business community, we provide endless opportunities to help businesses succeed. Made up of 300 member businesses, we connect all cross sections of the business community.
The member and office assistant will assist the Executive Director and members of the board with their job duties. This team member will perform a wide range of administrative and office support activities to facilitate the efficient operation of the organization.
RESPONSIBILITIES AND DUTIES
Provides administrative support to the Louisa County Chamber of Commerce, coordinates office and event operations, communications and schedules; maintains membership records (through Chamber Master); ensures orderly and professional office appearance.
WRITTEN MATERIALS/CORRESPONDENCE: The assistant will be responsible for written materials and correspondence as requested by the Executive Director. This will include basic writing, editing and mailing/e-mailing. This area of responsibility will range from letters of reply, photocopies, e-mails, sending information packets, to preparing agendas and minutes, organizing mass mailings and assisting Executive Director in preparing official Chamber publications.
PUBLIC RELATIONS: The assistant shall be professional and supportive of the Chamber and its activities. On occasion the assistant may be required to speak at events on behalf of the Chamber or its committees.
MANAGING OFFICE SUPPLIES: Managing office supplies will be the responsibility of the assistant. The assistant will note the quantity and types of materials used and/or needed. When supplies are needed, it will be the responsibility of the assistant to order unless otherwise instructed by the Executive Director.
COMMITTEES & PROJECTS: The assistant may assist in the coordination of all Chamber committees and projects as assigned by the Executive Director. When necessary, the assistant will lead Committee meetings, take minutes and report to Executive Director all updates related to meeting.
CHAMBER BOARD SECRETARY: The assistant may be responsible for taking minutes at board meetings and transcribing those minutes. Send out Board Packets and update boards and committees as assigned.
MEMBERSHIP: The assistant will assist the Membership Committee and Executive Director in maintaining the membership database through Chamber Master. Send out all invoices to Chamber Members and log invoices and payments when received. Assist Executive Director and Board of Directors with developing, planning, and implementing member events, ribbon cuttings, mixers and other activities as assigned.
GENERAL HOUSEKEEPING: The assistant will share the responsibility of keeping the office clean and presentable to all visitors.
SUPPORT TO EXECUTIVE DIRECTOR: Cooperation with the Executive Director will be essential to the assistant's position. Tasks may be assigned that have not been listed as part of the job description. The assistant shall be responsible for taking the initiative for completing the tasks once assigned.
EDUCATION AND EXPERIENCE
High school degree or equivalent required. Minimum two years’ experience in administrative or office assistant work. Basic computer and typing skills required. Must have knowledge of standard office equipment; must have knowledge of clerical and administrative procedures and systems such as filing and record keeping. Must have basic knowledge of principles and practices of basic management.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
While performing the duties of this job, the employee is regularly required to talk or hear. Must be able to sit and stand for extended periods of time and lift up to 30 pounds.
Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).
Candidates will be subject to a background check.
Job Type: Part-time, non-exempt.
Wages commensurate with experience
Position open until filled.
Job Type: Part-time, 15 – 20 hours/week
Salary: $15.00 to $18.00 /hour
Experience: Must be proficient with Word, Excel, Email, Facebook, YouTube, Linked In and Instagram
This Job Is:
Open to applicants who do not have a high school diploma/GED
A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
An opportunity for someone just entering the workforce or returning to the workforce with limited experience and education
Open to applicants who do not have a college diploma
An opportunity for someone to actively serve to further the mission of the Louisa County Chamber of Commerce and improve business opportunities for the citizens of Louisa and surrounding counties